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Spirion for Windows FAQs

What file types and extensions are searched by Spirion?

Microsoft Office:

  • Word 2013, 2016, Office 365 (doc,docx)

  • Excel 2013, 2016, Office 365 (xls, xlsx)
  • PowerPoint 2013, 2016, Office 365 (ppt, pptx)
  • Access 2013, 2016, Office 365 (mdb, accdb)

Other file formats:

  • Rich Text Format (rtf)
  • Plain Text Files (txt)
  • Compressed Zip Files (zip, gzip, bzip, rar, tar, z, etc.)
  • Adobe Acrobat (PDF files)
  • Cookies
  • Email messages
  • Email attachments
  • Instant Messenger Logs
  • Webpages

Why do I need to scan my computer for sensitive information?

An important reason is that confidential information stored on a computer is vulnerable to unauthorized access and use if your account is compromised. To guard against identity theft and other negative consequences stemming from unauthorized disclosures, Texas State University has placed strict controls on the storage and handling of confidential information.

NOTE: It is recommended that scans be performed monthly to ensure your computer stays secure and protected.

After performing a scan for sensitive information with the Spirion, there are many processes you can follow to continue ridding your computer of confidential information. The following articles provide processes to deal with sensitive information found with Spirion:

How to Handle sensitive information found with Spirion

Understanding Spirion Processes

See section 04.09 of the University's information security policy (UPPS 04.01.01) for details about University policy on the storage and handling of confidential information like SSN, driver license number, and payment cardholder data.

What's the difference between deleting using the recycle bin and using the shredding option in Spirion?

It is better to delete files with the Shred option. A deleted file is not completely destroyed even after you empty the Recycle bin; it is still on your computer until its location on the hard drive has been overwritten. Spirion's Shred option makes it so that the destroyed information can't be recovered. If a person gains unauthorized access to your computer, the previously deleted sensitive information residing on it can still be accessed. The shred option in Spirion uses a Department of Defense recommended method of destroying data which makes it irretrievable, using multiple levels of deletion so that the data is destroyed completely.