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Lockdown Your Zoom Sessions to Avoid Unwanted Activity

As a Zoom host, publicly sharing your Zoom link (e.g., on social media) can lead to privacy issues in your meeting or class including unauthorized screen sharing and malicious comments. Avoid unwanted activity in your meetings and classes by adjusting your Zoom settings beforehand. Adjusting your settings is also a good practice for private Zoom links as well, as this helps hosts manage the meeting or classroom more effectively.

Description No Security Good Security Better Security Most Security
Description
Meeting open to the public and meeting link widely shared online
No Security
x
Good Security
 
Better Security
 
Most Security
 
Description
Meeting has no waiting room and does not require a passcode to join
No Security
x
Good Security
 
Better Security
 
Most Security
 
Description
Personal Zoom Meeting ID used openly and repeatedly
No Security
x
Good Security
 
Better Security
 
Most Security
 
Description
Waiting room is turned on
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Multiple co-hosts assist with meeting management
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Removed attendees cannot re-join
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Meeting link posted online but not passcode
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Full meeting details (including passcode) shared directly with those who register or who have been specifically invited
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Do not allow removed participant to re-join the meeting
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Add multiple co-hosts to assist with meeting management
No Security
 
Good Security
x
Better Security
x
Most Security
x
Description
Turn off the ability for attendees to join before the host
No Security
 
Good Security
 
Better Security
x
Most Security
x
Description
Require attendees to register for the meeting
No Security
 
Good Security
 
Better Security
x
Most Security
x
Description
Turn off attendees' ability to share their screen, a video, or a file
No Security
 
Good Security
 
Better Security
x
Most Security
x
Description
For events where only TXST people are invited, require a TXST email address and NetID to join the meeting
No Security
 
Good Security
 
Better Security
 
Most Security
x
Description
For wide-audience events who may be external to TXST, reserve a Zoom webinar (faculty and staff only)
No Security
 
Good Security
 
Better Security
 
Most Security
x

NOTES:

  • When you share your meeting link or meeting password on public forums, anyone with the link can join your meeting.
  • Avoid using your Personal Meeting ID (PMI) to host public events. Users can access your PMI, which is your personal virtual space, even after the meeting is over.

Step-by-step instructions