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Texas State University

Zoom Video Conference Pre-Event Checklist

Download a printable version.

To ensure your upcoming Zoom event goes smoothly, follow the checklist below:

Equipment Requirements

  • Computer or mobile device
  • Internet connection
  • Speakers
  • Microphone
  • Webcam (optional - required for video)

Test Your Equipment

  • Log in to the computer or mobile device and launch Zoom
    • NOTE: This may require Zoom app installation
  • Start a meeting
  • Launch the "Test Speaker and Microphone" feature to test your computer or mobile device audio
    • Do you hear a ring tone?
    • Speak and pause. Do you hear a replay?

Test Your Meeting

  • Log in to Zoom via the app or browser as the meeting host
  • Locate the "Join" link and start your meeting
  • Test your equipment
  • Test features you plan to use during the meeting including:
    • Screen sharing
    • File transfer
    • Chat
    • Q&A
    • Record
  • Test your meeting link (txstate.zoom.us/j/MEETINGID)
    • Write the meeting ID for reference 
  • Log out of Zoom and close all browsers
  • Re-launch your web browser and click the meeting link
    • Did the meeting link allow you to join?