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Texas State University

Bulk Email Builder Support

Email List Management (ELM) Tool Decommission (12/02/2020)

The Email List Management tool is being decommissioned on December 2, 2020. If you use ELM to filter and export lists, you will find the same functionality in the new Bulk Email Builder.

If you previously sent email using ELM, a recent update from Microsoft 365 has rendered this feature unusable. An alternate way to send email to a specific list of people is to use the feature within the Bulk Email Builder that takes a list you upload and creates a temporary email address that distributes the email to all on the list.

About Bulk Email Builder

Visit the Bulk Email Builder page for more information about this service.

Get Started

  1. Go to Bulk Email Builder.
  2. Enter your NetID and Password, and click Login.
  3. If prompted, complete Duo authentication.

Primary Uses for Bulk Email Builder

Generate and export lists of faculty, staff, and students

For faculty and staff lists, filter by division, department, unit employee status, tenure status, EEO category, job title, employee type and building.

For student lists, filter for classification, major residence, sports, max credit hours, and whether or not the student has a privacy hold on their account. Save filtered lists to run again in the future to get updated data.

Upload lists to create a temporary distribution list email address that sends email to everyone on the list

Whether the list was exported directly from the Bulk Email Builder or if you've got your own list, upload it to the Bulk Email Builder to create a temporary distribution list email address. Once created, the temporary email address can be used in Outlook's BCC line to send to everyone on the list.

While this email address only lasts 48 hours, the system saves your list to use again in the future with a newly generated temporary email address. The tool also allows you to designate exactly who has permission to send to the temporary email address, further protecting it from being sent by unauthorized people.


See the below help articles for step-by-step instructions on how to use Bulk Email Builder.

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