Remote Teaching and Collaborating Resources for Faculty
last updated: 08/16/2020
Texas State Updates
- See the latest TXST Statements and Resources on COVID-19
- Webcams and Microphones in IT Supported Classrooms and Specific Departmentally-owned Classrooms.
- In time for the fall semester, ITAC is working to install webcams and microphones in every IT Supported Academic Classroom and specified Departmentally-owned Classrooms. This will allow instructors to use Zoom if needed in the classrooms this fall. See the list of classrooms with webcams and microphones.
- The Prepare section has been updated with computer and system requirements to use core learning tools such as Canvas, Zoom, and Microsoft 365.
Use these devices and services while off-campus:
- TXST laptop (if available); personal laptop or desktop computer
- Webcam with microphone
- Secure Internet connection
- Minimum bandwidth is 600 kbps (up/down) and recommended is 1.5 mbps (up/down). Go to speedtest.net to check your speed.
- Broadband minimum for mobile devices is 3G or 4G/LTE.
- Smartphone, tablet, or telephone (for Duo)
Install these software tools and apps (if needed):
- Adobe Acrobat DC
- Adobe Creative Cloud apps
- Anti-virus software for Windows and Mac
- Canvas Teacher app
- Code42 CrashPlan (backup TXST-owned computers)
- Duo Mobile app
- Firefox web browser
- Google Chrome web browser
- LastPass password management
- LinkedIn Learning app
- Microsoft 365 (includes Outlook and Teams)
- Texas State Mobile app
- TRACS Mobile app
- Zoom online meetings
- Also see our software catalog
Make sure your devices and tools are ready to be used:
- Power on and update your laptop or desktop to the latest operating system for Windows and Mac.
- Ensure your TXST computer is encrypted.
- Setup your office computer for remote access.
- If you plan to remote to your office computer, make sure it is always powered ON.
- Setup TXST VPN (only needed to access specific services).
- Request a Mediaflo account to upload and share videos.
- Request an Ensemble Anthem account to record lectures.
- Forward your office phone to your Teams phone number.
- Sign up for TXST Alerts.
- Sign up for Employee Mobile Phone Discounts.
- Bookmark the IT Service Dashboard.
- Training sessions hosted by ITAC, ODEL and Faculty Development
- Training sessions offered by ITAC training
- On demand ITAC training:
- Join Zoom sessions from the Information Security Office
- TXST Working Remotely (Canvas self-paced course)
- See these LinkedIn Learning courses
- Learning to Teach Online
- Teaching with Technology
- Teaching Technical Skills Through Video
- Teaching Online: Synchronous Classes
- Microsoft 365 for Educators
- Microsoft Teams for Education
- Teaching Techniques: Creating Multimedia Learning
- Learning Canvas
- Teaching Techniques: Classroom Cloud Strategy
- Teaching Techniques: Creative Effective Learning Assessments
Test drive these tools so you'll be comfortable using them away from campus:
- Schedule and join a Zoom meeting.
- Set up virtual office hours.
- See best practices for online meetings.
- Consider using a TXST-specific Zoom Virtual Background.
- Be on the lookout for Zoom Bombers. Protect and lockdown your Zoom sessions.
- Learn how Zoom is supporting teaching and learning during COVID-19.
- Record a lecture using Zoom or Mediaflo Ensemble Anthem.
- Upload a recorded video to Mediaflo.
- Use Microsoft Teams for Windows or Mac and chat with colleagues, share files, and meet online.
- Make a departmental or school-wide agreement that you will use Teams as your collaboration and chat platform of choice.
- Send and receive email using Outlook for Windows or Mac.
- Access your confidential and sensitive files via WebFiles (UDrive, Department Share).
- Access public and working files via Microsoft 365 (OneDrive or SharePoint).
- Check your voicemail.
- If you forwarded your office phone, call your direct line to make sure the forward is in place.
- Remote to your computer at your desk (requires a VPN connection).
- Test connections to other software, databases, or tools you use on a regular basis.
Go fully paperless by making these part of your daily practices no matter where you work:
- Store working and teaching files in SharePoint or OneDrive.
- Store files containing sensitive or confidential information in your UDrive or Department Share.
- Convert all paper forms into Gato website forms or Adobe Sign forms.
Being prepared ahead of time will help you work and teach flawlessly while away from campus. Now, you're ready to work from virtually anywhere!
- Meet and collaborate with colleagues and students via Zoom or Teams.
- Work in real time with others on public working documents via OneDrive or SharePoint.
- Work on and store confidential and sensitive documents via UDrive or your Department Share Drive.
- Send and receive email via Outlook for Windows or Mac.
- Send and receive chat messages via Teams.
- Send sensitive and confidential documents to colleagues using TXST File Transfer.
- Send secure short messages to a colleagues or students using OneTimeLink
- Send and receive documents for signature via Adobe Sign.
- Email students through Outlook, TRACS, or Canvas.
- Use additional IT services available to TXST Faculty.
Consider using these tech teaching tools and strategies in your remote classes:
- Establish early how you will communicate with students: TXST Email or via Announcements (TRACS or Canvas).
- If using Canvas, have students review and update their notification settings to ensure they are receiving timely messages.
- Establish virtual office hours in Zoom.
- Make your syllabus available digitally in TRACS or Canvas.
- Share course documents and information in Resources (TRACS) or Files (Canvas).
- Allow assignments to be submitted digitally via TRACS or Canvas.
- Use Zoom to conduct live class sessions.
- Consider recording your lecture using Ensemble Anthem or a Zoom recording, saving the recording in Mediaflo, and delivering links to students via Lessons in TRACS or Modules in Canvas.
- Assign LinkedIn Learning courses (or single videos) to your students, and where applicable, have them turn in the exercise files associated with that course OR submit a certificate of completion for the entire course.
- Conduct online discussions using Forums in TRACS and Discussions in Canvas.
- Use Zoom Breakout Rooms to facilitate smaller class discussions and group collaboration.
- Have students record presentations using simple technology (mobile phone or computer or via Zoom), upload it as a student submission via Mediaflo, and include a link to the recording via a TRACS or Canvas Assignment.
- Ask students to submit a script or PowerPoint of their presentation in lieu of delivering a recorded version via Assignments in TRACS or Canvas
- Have students complete quizzes via Assessments in TRACS or Quizzes in Canvas.
- Give students a timed or un-timed take-home exam and submit it via Assignments in TRACS or Canvas
- Have students use the University Writing Center's Webcam appointment option to receive remote assistance with writing.
- Direct students to the Student Learning Assistance Center's Online Writing Lab for writing assistance.
- Use the Turnitin plagiarism checker in TRACS and Canvas for students submitting written assignments.
- Use Gradebook (TRACS and Canvas) or Speedgrader (Canvas) to grade student work and offer feedback.
- Use Adobe's fantastic Distance Learning Resources site for ideas on student engagement.
- Keep up with University Libraries remote resources and library access.
Also see the Office of Distance and Extended Learning Teaching Continuity Guide.
Document and data management reminders
If working on a personal computer, do not store any files on that computer. Storing sensitive or confidential university information on personally-owned devices makes those devices subject to Texas Public Information Act requests. Always use these TXST resources to store your work files:
- OneDrive, Teams, or SharePoint - store public, general working and teaching files. Also, store sensitive and confidential data minus noted exceptions.
- UDrive or Department Share - store sensitive or confidential files.
- Remote to your computer at your desk (requires a VPN connection).
Review our Data Management Comparison Guide.